Vendor Signup

Saturday, November 19, 2016 from 11:00am to 5:00pm (Rain or Shine)
The Pines at Windermere, located at 3409 Maguire Rd., Windermere, FL 34786
Poster and Media Advertising Deadline is October 1st , 2016 for sponsor logos

GumboPalooza, Inc., will celebrate its GumboPalooza event to benefit Give Kids The World on Saturday, November 19, 2016 at the beautiful The Pines at Windermere just north of downtown Windermere.  The event will feature a variety of attractions including fresh Gumbo, performing and visual artists, vendors designed to engage a large and diverse audience, and everything fishing!

GUMBOPALOOZA is an event where you can enjoy many versions of great food and entertainment. We are a family friendly festival with all kinds of activities and FUN!

As part of our family friendly program, we have given away well over 150 fishing poles to children over the years. Some of the best family entertainment you will have is with us. We have a variety of ways we entertain; music, art, great food and everything fishing.

Universal Studios Foundation has blessed us with over 60 volunteers. This brings us specific experience with handling crowds and hosting our event. All monies donated to the event go directly to GKTW.

We offer great marketing opportunities for sponsors and vendors within the local community.

Please consider helping for a great cause and a family fun event.

GUMBOPALOOZA VENDOR AND SPONSOR RULES AND AGREEMENT

 

PLEASE READ CAREFULLY!

By participating in GumboPalooza, and signing this agreement, all vendors, sponsors, advertisers, and donors do hereby acknowledge that you have read and that you, and all of your applicable attendees, agree to be bound by the terms, rules and agreements set forth hereunder:

1) GumboPalooza reserves the right to accept or reject any Vendor or Sponsor applicant for any reason in its sole discretion.  GumboPalooza will assign Vendor spaces and booths based on a first-come, first-served basis.  No specific location is guaranteed.  GumboPalooza reserves the right to alter the floor plan of the event and/or reassign any Vendor space or booth location without notice prior to the start of the event.  GumboPalooza is a “rain or shine” event.

2) Unless otherwise provided by GumboPalooza under the terms of this agreement, all Vendors will be responsible for all equipment necessary for set-up (such as dollies, carts, extension cords, hoses, etc.) of their Vendor space or booth.  Set up shall commence on the date of the event at 9:00am.

3) All Vendors are responsible for their own clean-up and shall remove and properly dispose of all rubbish, trash, garbage, food, and supply materials in their space or booth by 6pm on the date of the event. trash cans will be distributed throughout the event area.  All cardboard boxes must be broken down and trash bagged and placed in trash receptacles.

4) Vendor spaces and booths must be manned by at least one (1) person for the entire time the Vendor is utilizing their space or booth during the event.  Vendor spaces or booths must remain open during the event and Vendors may not break down their space or booth until completion of the event.  Failure to comply will subject any Vendor to immediate ejection and loss of fee.

5) Vendor and Sponsor displays are to be of professional quality.  No displays extending beyond the assigned Vendor space or booth area are permitted.  All packaging materials and boxes are to be stored out of sight.  Electricity will not be provided to Vendors at the event.  Alternatively, Vendors may use their own generator, provided that such Vendor uses such generate properly, safely and in accordance with generator manufacturer operational specifications.  All generators must be placed as at least 25 ft away from other Vendors’ space or booth due to noise level.  At any time, and in GumboPalooza’s sole discretion, GumboPalooza may prevent any Vendor from using a generator if such generator poses to be a danger to any person or property and/or is improperly used.

6) Vendor must conduct all activities and sales only within his or her designated space or booth.  No distribution of literature, flyers, handbills, petitions, surveys, items, etc., may be conducted by Sponsors, or by Vendors outside Vendor’s space or booth, or on or about the premises, without the prior written approval of GumboPalooza.

7) No Vendor may assign, sublet or apportion all or part of the privileges or of the space or booth assigned to them without the prior written approval of GumboPalooza.

8) Amplification of music or voice shall not be permitted during the event by individual vendors. All announcements and notifications will be addressed by GumboPalooza staff from main stage.

9) Vendors and Sponsors may not sell or distribute water, beverages, alcoholic beverages and/or merchandise at the event without the prior written approval of GumboPalooza.  No Styrofoam cups or disposable glass containers are allowed at the event.  No smoking is allowed in the Vendor’s space or anywhere on the premises at the event.  No obscene materials and no materials that could be considered drug paraphernalia (i.e., pipes, bongs, clips, rolling papers, etc.), as determined in the sole discretion of GumboPalooza, shall be used, displayed or sold at the event.  GumboPalooza reserves the right to prohibit signs, banners or marketing materials that promote illegal, obscene or pornographic items or materials.  Violation of any of these policies may result in the immediate ejection from the event and loss of fee.

10) Vendor and Sponsors must park in designated areas as set forth by GumboPalooza during time of check-in.  Vendors or Sponsor parking pass must be displayed inside vehicle.  GumboPalooza is not responsible for vehicles being towed away, or vehicle loss, damage or vandalism for vehicles that are parked inside or outside event area.

11) All Vendors, Sponsors and their respective attendees are expected to conduct themselves in a professional manner at all times during the event.

12) All Vendors and Sponsors understand that GumboPalooza has no control over attendance at the event or inclement weather.  The event will be held rain or shine and no refunds of fees will be made due to inclement weather, natural disaster, or catastrophic event.

13) All Vendors, Sponsors and their respective attendees understand that their image, voice, name and likeness may be recorded and/or photographed at the event, and all Vendors, Sponsors and their respective attendees hereby grant GumboPalooza, Inc. and Give Kids The World the perpetual right to use, and authorize others to use, their image, voice, name and likeness for advertising, marketing, publicity, exploitation and promotional purposes in and in connection with the event, future GumboPalooza, Inc. events, GumboPalooza, Inc.’s website and marketing materials, and Give Kids The World website and marketing materials.

14) GumboPalooza, Inc. shall, at all times, have unlimited access to all Vendors’ space or booth, as well as, the right, with or without advanced notice to Vendors, to inspect same before, during and after the event.  All Vendors shall be solely responsible for providing adequate security to secure all goods, services, supplies, equipment, inventory and personal property in or about the Vendors’ spaces, booths and the event premises.  GumboPalooza, Inc. and Give Kids The World shall not be responsible for theft, loss, damage and/or vandalism to your Vendors’ space or booth, supplies, equipment, inventory and personal property or any personal injury occurring at the event.

15) All Vendors, Sponsors and their respective attendees shall hold harmless, defend and indemnify GumboPalooza, Inc. and Give Kids The World, and their respective employees, agents, volunteers, officers, directors, sponsors, co-sponsors, licensees, successors, assigns, members and representatives from any and all legal and financial claims of any kind whatsoever (including attorney’s fees and expenses) relating to or arising from theft, loss or damage of equipment, supplies, personal property, inventory and/or third-party property incurred during the event; any breach by Vendors, Sponsors and their respective attendees of any of the terms, conditions, covenants, promises or warranties, of any kind; and, any negligent acts or omissions of Vendors, Sponsors and their respective attendees relative to the event, and Vendors, Sponsors or their respective insurance carrier will pay any and all medical bills associated with illness or injury suffered at the event.

16) Vendors, Sponsors and their respective attendees shall forever release and discharge GumboPalooza, Inc. and Give Kids The World and/or any of their respective employees, agents, volunteers, officers, directors, sponsors, co-sponsors, licensees, successors, assigns, members and representatives from any and all legal and financial claims, liability, costs and damages of any kind or nature relating to or arising from any personal injury or theft, loss, damage and/or vandalism to any Vendors, Sponsors and their respective attendees, or Vendors’ space or booth, equipment, supplies, inventory and personal property.

 

IN NO EVENT SHALL GUMBOPALOOZA, INC. OR GIVE KIDS THE WORLD BE LIABLE FOR ANY DAMAGES HEREUNDER, NOR SHALL GUMBOPALOOZA, INC. OR GIVE KIDS THE WORLD BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES OF ANY KIND OR NATURE WHATSOEVER, WHETHER ARISING UNDER CONTRACT OR TORT OR ANY OTHER THEORY OF LIABILITY EVEN IF THE POSSIBILITY OF SUCH DAMAGES WERE DISCLOSED TO A PARTY OR COULD HAVE BEEN REASONABLY FORESEEN.

Event Location

Date: Saturday, November 19th, 2016
Time: 11am to 5pm
Location: 3409 Maguire Rd. Windermere, Fl. 34786

Gallery Sneak Peek